# Submit Conversion Data Retroactively Take the PXA course If your conversion data isn’t tracked automatically—whether you collect it server-side, rely on cookies, or a customer misses a partner’s promo code—you can submit it to impact.com retroactively. This lets you attribute credit to the right partners, keep your reporting accurate, and optionally modify or reverse actions before they lock. This article explains how to format and submit your data via *email*, which is the simplest method for a 1-time retroactive upload. ### What other methods can I use? | If you want to... | Use this method... | | --------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Submit a manual, one-time file with no coding | ​[Email](#before-you-start) batch processing or [upload file via FTP](https://help.impact.com/brand/what-would-you-like-to-learn-about/platform-features/submit-and-modify-conversion-data/batch-modify-conversion-data/submit-batch-modifications-and-reversals#upload-file-to-system-ftp-server) | | Set up automated conversion reporting | ​[Conversions](https://integrations.impact.com/impact-brand/reference/submit-a-conversion) / [Actions](https://integrations.impact.com/impact-brand/reference/actions-overview) API or [pull file via FTP](https://help.impact.com/brand/what-would-you-like-to-learn-about/platform-features/submit-and-modify-conversion-data/batch-modify-conversion-data/submit-batch-modifications-and-reversals#pull-file-from-your-own-ftp-server) | ### Before you start * If you need help collecting conversion data with non-pixel tracking, reach out to your CSM or [contact support](https://app.impact.com/support/portal.ihtml?createTicket=true). To learn more about your tracking method and integration, we recommend consulting the original Technical Integration Plan provided to you by our Technical Services team. * If you have *Connections* turned on for your account, setting up a conversion data pipeline will look different for you. Learn how to [create a Connection](https://help.impact.com/brand/what-would-you-like-to-learn-about/account-administration/account-settings/send-data-to-impactcom/data-connections-overview). * The required parameters for web actions and mobile app actions are different. See [Mobile-Specific Parameters](https://help.impact.com/brand/what-would-you-like-to-learn-about/platform-features/submit-and-modify-conversion-data/batch-modify-conversion-data/mobile-specific-parameters-for-ftp-or-email-conversion-reporting) for more information on submitting mobile app conversions. {% embed url="" %} {% stepper %} {% step %} ### Step 1: Prepare your data file Follow the instructions below to view a template file, add in your conversion data, and save it in a .csv format. The template you need depends on whether you are tracking conversions at the *item level* (i.e., including the SKU, quantity, etc. of each item in an order) or at the *order level* (i.e., just tracking orders themselves, not the items within them). You can also submit [chained action](https://help.impact.com/brand/what-would-you-like-to-learn-about/platform-features/actions-and-payouts/actions/track-your-conversion-funnel-using-chained-actions) data. {% hint style="warning" %} **Warning:** We strongly recommend not submitting actions older than 88 days, as impact.com does not currently process FTP-submitted conversions with event dates beyond that window. Conversions up to 398 days old can be processed, but only if attribution is done using `MediaId`. {% endhint %} 1. Select one of the links below to view the .csv file template that matches what level you track actions at. * [Item-Level Actions/Conversion Data Template](https://integrations.impact.com/impact-brand/reference/item-level-template) * [Order-Level Actions/Conversion Data Template](https://integrations.impact.com/impact-brand/reference/order-level-template) * [Chained Actions Conversion Data Template](https://integrations.impact.com/impact-brand/reference/chained-actions-template) 2. Add your conversion data to the file. * See the [impact.com Action & Conversion Data Reference](https://integrations.impact.com/impact-brand/reference/action-conversion-field-references) doc for examples, and use this file as a reference for accepted parameters. Reach out to your CSM to find out which parameters would be best to include in your conversion data template. 3. Append any optional parameters you want to report as new columns in your file. 4. Save your file in .CSV format with an easily identifiable title and date (e.g., `2020-01-01_ActionData.csv`). {% hint style="success" %} **Note:** For item-level batch files, Order IDs that have multiple associated SKUs must be listed consecutively. Not grouping together line-items with the same Order ID and different SKUs will result in a `OID_DUPLICATE` error for the SKUs listed farther down the file {% endhint %} {% endstep %} {% step %} ### Step 2: Submit your data file via email impact.com allows a maximum of 1,000 modifications per action. If you need to make further modifications thereafter, [contact support](https://app.impact.com/support/portal.ihtml). 1. From the top navigation bar, select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-b527686787b925f477dff4feb9be3a63f51250a7%2Fdcf31aa89710c2f91d880b79ce8d8c18489cd8cad334e5cd91dd7ee0372a44fd.svg?alt=media) **\[User profile] → Settings**. 2. On the right, under *Tracking*, select [**Event Types**](https://app.impact.com/secure/advertiser/tracking-settings/actiontracker/view-actiontracker-flow.ihtml). 3. Select the **name** of the Event Type for which you want to submit batch modifications. 4. Next to *Returns Processing*, select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-6027673a720a6522269e1861ad0554c4a85baf29%2F9dcf248c757a094c6af27798e61091b8425a0afa1637ae0e5ba3448c5f85b1a1.svg?alt=media) **\[Edit]**. 5. Select **Automate returns processing (advanced)**. 6. Select **Email file to system SMTP server**, then copy your unique email address. 7. Using any email client, send an email to the unique address with your batch modifications file as an attachment. * Only include the unique email address for the event type in the *To:* field. If you need to send this file to others, include them in the *CC:* field. 8. Leave the subject field and message body blank, and **Send** the email. {% endstep %} {% step %} ### Step 3: Review your file submission 1. From the top navigation bar, select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-1183576591b45997efe4dc81a25024640591d02a%2F245137dc972a7a7f6165b59538fcdbac8fd5bd8fee4ba9f20c1a2982c5b58b57.svg?alt=media) **\[User profile] →** **Settings**. 2. In the left column, under the *Technical* section, select [**File Submissions**](https://app.impact.com/secure/advertiser/accountSettings/techintegration/ftp-file-submissions-flow.ihtml). 3. Use the table to review recent file submissions that impact.com has received, including the current processing status. 1. Below, you can view various errors you may encounter when reviewing file submissions and actions you can take to rectify them.
Submission troubleshooting reference | Issue | Action to take | | -------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Records column shows 0 | Make sure the file extension is . CSV or .XML. | | `NO_CHANGE` | There is no change made to the action. Please ensure you enter the final amount into the *Amount* column (e.g., enter 0 if you want to reverse actions). | | `BAD_DISPOSITION` |

The reason code you provided is not valid. Please use one of the standard reason codes.

Alternatively, you can set up a custom disposition code.

| | `ALREADY_LOCKED` | The action locking period has already passed. The action can no longer undergo modifications or reversals. | | `ActionTrackerld:ActionTrackerld value is invalid` | This should correspond to the [Event Type ID](https://help.impact.com/brand/what-would-you-like-to-learn-about/platform-features/event-types/how-do-i-find-my-event-type-ids) entered. | | `ACTION_NOT_FOUND` | The `OID` you provided is incorrect. Please provide a correct `OID`. | | `ALREADY_REVERSED` | The action has already been reversed. | | `ALREADY_APPROVED` | The action has already been approved. |
{% endstep %} {% endstepper %}