Partner Payments Invoices Explained for Brands

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A partner invoice is a billing statement summarizing what you owe a partner each month. All partner payments invoices must be settled timeously to keep your account in good standing. impact.com generates your invoices on the 1st of each month unless you choose to configure custom payout scheduling in your template terms. For guidance on the best funding strategy for your program, see our Guide to Funding Strategies for Brands.

Note: Although invoices are generated once a month, impact.com creates multiple invoices if the transactions involved have different payment due dates. For this reason, you may see more than one invoice for a single partner in a given month.

Invoice document types

The Partner Payments Invoices screen offers two document types, downloadable in PDF format:

• A Statement of Invoices (SOI) document summarizes all invoices generated for your partner.
• A Partner Invoice document contains an individual invoice for your partner.

Learn more about partner payments invoices.

View summary of invoices

1. From the top navigation bar, select your balance → Documents.
2. From the left navigation menu, under Documents, select Partner Payments Invoices.
3. Below Partner Payments Invoice Summary, you can filter for the data you want to view.

   • See the Filter reference and Table reference for more information.

Filter reference

Filter	Description
Month	Filter by month and year the SOI represents.
Billing Group	Filter by the billing group to which the SOI belongs. This filter will only show up if you have multiple billing groups enabled.

Table reference

Table Column	Description
Month	Indicates which month and year the SOI represents.
Billing Group	Indicates the billing group with which the SOI is associated.
Invoices	Lists how many partner payments invoices were generated for the month. Select the number to view the list of individual partner payments invoices.
Generated on	Indicates the date on which the SOI document was created.
Total Due	Shows the aggregated amount of funds owed to partners.
Status	Shows the current status of the SOI. The status can be: • Paid • Not Yet Due • Past Due

Download an invoice

1. From the top navigation bar, select your balance → Documents.
2. From the left navigation menu, under Documents, select Partner Payments Invoices.
3. On the Partner Invoice Summary screen, under the Invoices column, select the Number.
4. On the Partner Payments Invoices screen, hover over the invoice you want to download and select Download Invoice.

   

Understand invoice due dates

When checking an invoice for its due date, one of 3 options can appear in the date field:

Invoice Due Date Option	Description
(The actual due date)	This is the date by which the invoice must be settled if your contract terms with your partner align with your funding strategy.
"Various"	Refer to the action details to see when you must pay your partner for driving the actions aggregated on this invoice.
"Due upon receipt"	This means that invoices are considered due when generated and first appear in your account.

Depending on your funding strategy, you will most likely need to fund your account before an invoice is even generated, as you may only have a short time to settle your partner payment invoices before they become overdue. Use the Upcoming Partner Payments report to view what will likely be included in your invoices.

Understand invoice VAT codes

If you are subject to Value Added Tax (VAT), at least one of the following VAT codes is likely to appear on your partner payments invoices. If you are a European-based brand, see when VAT is charged.

VAT Code	Description
T0	The transaction was zero-rated. No VAT payment is due.
T1	The transaction has a standard rate. The standard VAT levy is applied to the transaction.
T4	You provided goods or services in the European Union (EU). VAT's reverse charge mechanism will shift the obligation of paying the tax onto you.
T9	VAT does not apply to the transaction, and does not need to appear on your VAT return.

Local currency requirements

Additional information will automatically appear on the partner invoice when both the following conditions are met:

1. The invoicing method is invoicing via an impact.com entity.
2. Indirect tax applies and the invoice is prepared in a different currency, the invoice will reflect the amounts in the local tax jurisdiction currency of the applicable tax jurisdiction.

If the two conditions are met, the following fields are displayed on the invoice:

• Net Amount (local currency): The total amount before tax in the local tax jurisdiction currency.
• Tax Amount (local currency): The total indirect tax amount in the local tax jurisdiction currency.
• Total Amount (local currency): The final total (Net+Tax) in the local tax jurisdiction currency.
• Exchange Rate: The latest exchange rate used at the time the invoice was generated.