# Manage Tasks

In your impact.com Performance account, you can use the *Tasks* system to create assignable tasks for both your partners and your colleagues in your impact.com account. Learn how to view the tasks modal, create new tasks, update existing tasks, and leave comments on tasks.

{% hint style="info" %}
**Don't see this feature?** Reach out to your account manager about updating your account permissions to view or manage tasks.
{% endhint %}

#### Create a task

1. From the top navigation bar, select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-461dad8362fa40481525db4b8b814cf39c09fe76%2F6cd627787097989824963d4a8e0f3b3fe2b5aa99d0785c0cb5e327d70289a59a.svg?alt=media) **\[Tasks]**.
2. In the lower-right corner of the tasks modal, select **Add task**.
3. Fill in the necessary fields using the *Field reference* below and select **Add** to save your task.

<details>

<summary>Field reference</summary>

| Field           | Description                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 |
| --------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Assign To**   | Tasks can be assigned to partners or your team members on your brand account. When you select a partner account, you can use the second drop-down to select a specific member for that partner account or leave it blank to assign the task to anyone with access to the partner account.                                                                                                                                                                                                                                                                                   |
| **Task Type**   | Use the drop-down menu to select the task type. If ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-d2954616dc486c3e12c9211e20ff376bda0ab1af%2F7586e04e82e7c7203e5c82320dd417f8ac564cae5035024fdf0eb2ed017e6376.svg?alt=media) **\[Checked box]** *Task requires approval* is selected, you'll need to manually approve it when the assignee marks it as complete. If this option isn't selected, a task will automatically be approved once the assignee marks the task as complete.   |
| **Summary**     | Include a short summary of what this task is — think of it as the task’s title.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             |
| **Description** | <p>Optionally, add a description for this task that includes all relevant details. Select <img src="https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-8a8d53b8213cbc775f140da1793eae45e545aea1%2Fac7713ef448343c401b031417b972b0647df6d6717fca53b1ea458fe41eb4191.svg?alt=media" alt=""> <strong>\[Attach]</strong> to attach files with no size limits. Supported formats:</p><p>• JPG</p><p>• PNG</p><p>• DOC</p><p>• MP4</p><p>• MOV</p><p>• PPT</p><p>• SAZ</p><p>• XLSX</p><p>• ZIP</p> |
| **Due**         | Optionally, use the calendar modal to choose a due date and time of day. Select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-d2954616dc486c3e12c9211e20ff376bda0ab1af%2F7586e04e82e7c7203e5c82320dd417f8ac564cae5035024fdf0eb2ed017e6376.svg?alt=media) **\[Checked box]** *Mark as urgent* to signify to the assignee that this task is considered urgent.                                                                                                                         |

</details>

#### View tasks

1. From the top navigation bar, select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-461dad8362fa40481525db4b8b814cf39c09fe76%2F6cd627787097989824963d4a8e0f3b3fe2b5aa99d0785c0cb5e327d70289a59a.svg?alt=media) **\[Tasks]**.
2. In the upper-right corner of the tasks modal, select **View All**.
   * Alternatively, to see an overview of your tasks only, switch between the **Reported by me** and **Assigned to me** tabs.
3. On the *Tasks* screen, you can:

   * **Filter** for specific tasks using the top filter bar.
   * Select an individual task **name** to view a summary of the task.
   * Select **Add Task** to create a new task.

   <div data-with-frame="true"><figure><img src="https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-2d52e7e8c58076057fa9ada2fe9c417f5660adbf%2F5c07f4047e18fe2f83d5333c99c55511ea76d101fe26eb6db7bc88e5acbf67fd.png?alt=media" alt=""><figcaption></figcaption></figure></div>

#### Action a task item

1. From the top navigation bar, select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-461dad8362fa40481525db4b8b814cf39c09fe76%2F6cd627787097989824963d4a8e0f3b3fe2b5aa99d0785c0cb5e327d70289a59a.svg?alt=media) **\[Tasks]**.
2. In the tasks modal, select **Assigned to me**.
3. Select one of your assigned tasks, and in the upper-right corner, select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-df93ac0f80fc5cece7983980a5ce3fbcf19aabce%2F3ef9d737089bc07dbb7e4fd41a97edfbaec261e4f55ab3a1666f3daf957f69c3.svg?alt=media) **\[Drop-down arrow] → Start**.
   * Alternatively, on the *Tasks* screen, select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-df93ac0f80fc5cece7983980a5ce3fbcf19aabce%2F3ef9d737089bc07dbb7e4fd41a97edfbaec261e4f55ab3a1666f3daf957f69c3.svg?alt=media) **\[Drop-down arrow] → Start** under the *Actions* column.
   * See the *Actions reference below* for more details on each action.

<details>

<summary>Actions reference</summary>

| Action    | Description                                                                                                                                                                                                                      |
| --------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Start     | Marks the task as *In Progress*.                                                                                                                                                                                                 |
| Invalid   | Marks the task as *Invalid*. Task reporters and the assignee can comment on the task to discuss why it's invalid.                                                                                                                |
| Duplicate | Marks the task as duplicate. Assigners and assignees can comment on the task to discuss why it’s considered a duplicate.                                                                                                         |
| Blocked   | Marks the task as blocked. Assigners and assignees can comment on the task to discuss why they’re unable to complete the task.                                                                                                   |
| Rejected  | Marks the task as rejected. Assigners and assignees can comment on the task to discuss why it was rejected.                                                                                                                      |
| Completed | Marks the task as completed. The assignee must have already selected *Start* on the task in order to mark it completed. Tasks that don't require approval will automatically have an *Approved* status when marked as completed. |
| Delete    | Deletes the task. Only assigners can delete tasks that they’ve created.                                                                                                                                                          |
| Archive   | Archives the task. Only available on tasks that have been completed.                                                                                                                                                             |
| Reopen    | Reopens a task that was moved from *In Progress* to any other status mentioned above.                                                                                                                                            |

</details>

#### Update tasks

To add progress updates:

1. From the top navigation bar, select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-461dad8362fa40481525db4b8b814cf39c09fe76%2F6cd627787097989824963d4a8e0f3b3fe2b5aa99d0785c0cb5e327d70289a59a.svg?alt=media) **\[Tasks]** → **View All**.
2. To update the task progress, select a task to open it and add a **Comment** with an optional ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-8a8d53b8213cbc775f140da1793eae45e545aea1%2Fac7713ef448343c401b031417b972b0647df6d6717fca53b1ea458fe41eb4191.svg?alt=media) **\[Attachment]**.
   * An attached file must always be accompanied by a comment (e.g., "View the attached").
3. To reassign a task to a different user, select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-a600f51d86cbf3c02c36ea5cf311867b2bb4cf89%2F00a06da7505c774dc36762a66bcd169b1d62cb35af729e3383729755194758fb.svg?alt=media) **\[Edit]** next to *Assignee*.
   * Choose the account from which the new assignee will be selected, then select the new assignee.
   * Select ![](https://4048883401-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwMLlMoFBtKJa8ptd3zaw%2Fuploads%2Fgit-blob-4e2eb56f7a0317e4afab899bcc5728b41c936979%2F156d94b4eae47d787101ad70424e4db735832f2f96a09cbe3ccfa3e08e408b05.svg?alt=media) **\[Check]** to finish reassigning the task.

{% hint style="info" %}
**Note:** Anyone can add comments to a task, however, only users with the the *Manage Tasks* [account permission](https://help.impact.com/brand/what-would-you-like-to-learn-about/account-administration/account-settings/invite-and-manage-users/understanding-user-management-as-a-brand) can reassign tasks.
{% endhint %}

#### Set task notifications

You can configure your impact.com notification settings so that you receive an alert whenever you're assigned a task or whenever an update occurs on a task you've created or been assigned to. Learn how to manage your account [notification settings](https://help.impact.com/brand/what-would-you-like-to-learn-about/account-administration/account-settings/notifications/manage-your-brand-notification-settings).
